Please read the Meeting Room Policy - which can be found by choosing Library Policies from the About dropdown - before completing this form. Submit this completed form no less than 30 days prior to your scheduled event, along with deposit, if applicable. Checks should be made payable to South Whitley Community Public Library.

Please choose the set-up arrangements available for the various rooms, found in the Meeting Room Policy. Please note that Conference Room A, Conference Room B, and the Fox Room can only be arranged as they are, with one table and 2 to 4 chairs per room.

Conference Rooms A & B and Fox Room: These rooms may be used free of charge. Rooms are available on a first-come, first-serve basis, but may be reserved in advance by calling the library. Community Rooms A & B: Not-for-profits and tax-supported institutions, i.e., government entities and public schools, may use the community rooms free of charge. All other groups will be subject to the room fee schedule. • A $50 refundable deposit is required at the time the reservation is made. The deposit will be refunded within five days after the event, if the room is found to be in satisfactory condition. There are no partial refunds. • A $30 nonrefundable staffing fee will be charged for room use outside of regular library hours. • A $30 nonrefundable fee will be required for staff to set up and/or tear down meeting rooms. • Any damage to the room by an individual group will be charged to the group. Auditorium: All individuals, groups and organizations are subject to auditorium usage fees. • Fees for use of the auditorium are dependent upon the needs of the individual group. 1. For meeting use only, there is a $50 deposit that will be refunded if the room is found to be in satisfactory condition. 2. For use that includes use of auditorium seating and/or audio-visual equipment, there is a nonrefundable fee of $75 for the first two hours and a nonrefundable hourly rate of $25 for use after the first two hours. • A $30 nonrefundable staffing fee will be charged for room use outside of regular library hours. • A $30 nonrefundable fee will be required for staff to set up and/or tear down meeting rooms. • Any damage to the room will be charged to the group.

Organizations or individuals using the South Whitley Community Public Library's meeting rooms shall indemnify and hold harmless the South Whitley Community Public Library and its officers, director, agents and employees from and against all losses, damages, claims, costs, and expenses arising from any act or omission of such users or their employees, agents, representatives, guests, invitees or the general public to the extent that such losses, damages, claims, costs and expense arise in connection with or relate to the organization's or individual's use of the facility. I have read and agree to abide by the South Whitley Community Public Library's policies and procedures governing the use of the Library's Meeting Rooms. The undersigned is authorized to execute this agreement on behalf of this organization.